5 Best Practices Every Medical Office Should Follow for Disaster Recovery & Backup Plans

5 Best Practices Every Medical Office Should Follow for Disaster Recovery & Backup

Medical offices have a number of unique needs in terms of how they serve their patients. The wonders of technology have made many of these needs easier to meet, such as storing records and documents digitally. However, the same technology also opens the door to potential risks.

It’s essential to guard against such risks, and the following five best practices will enable any medical office to do so.

1. Put a Plan In Place

The most logical place to start is your disaster recovery & backup planning. Don’t make any assumptions and don’t try to figure out anything as it happens. By that point, it’s likely already too late. Put a disaster recovery and backup step-by-step plan into place, and make sure your employees and key personnel are aware of what steps to take if and when something does happen, as well as what they should be doing regularly to guard against risks.

2. Have Both Recovery and Backup

There’s often confusion with these two terms, as some mistakenly think only one is necessary. The truth is that both are needed, i.e., a backup is necessary in order to recover data properly and efficiently. More specifically, backup is about copying and storing data, whereas recovery is about salvaging and restoring lost data.

3. Redundant Data Protection

Digital record data redundancy is key, and when done properly, it offers several benefits, as with using both local and offsite data storage. The local data offers a faster recovery speed and ease of access. The offsite data offers added protection in the event of a worst case scenario, and ultimately, peace of mind and assurance.

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4. Maintain Regular Testing

Regular testing should be performed to ensure the backups are functioning as they should, which means at their scheduled time, as well as with the correct data. Nobody wants to find out after the fact that they can’t restore or recover their data, because the backups weren’t working properly.

5. Monitor & Maintain Your Systems

Always make recommended system updates from software or service providers. These may have to do with security features or added functionality, or even bug fixes, so stay ahead of these and continue to monitor and maintain all of your systems. As with the point above, continue testing to make sure everything is functioning properly, and that the plan created in step number one will ultimately be successful.

Medlink Imaging provides a wide range of digital imaging solutions and technology. This includes our innovative MIRAssist service, offering both automatic and managed disaster recovery, protection, compliance, and more. To learn more about our products and services, contact us here, or call us directly at 800.456.7800.